Trustee Secretary

Posted for Level Up Gosport - Volunteering Group for 18 -25 Year Olds

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Purpose - To ensure the smooth running of the trustee meetings by providing administrative support to the board.

Commitment: Twelve board meetings a year, plus additional administrative tasks outside of these meetings.

Role and Responsibilities - (General all trustees)

• Review and recommend current and future strategic resourcing, training and development and annual budgets and plans to the Trustee Board.
• Actively contribute to policy setting, strategic direction, goal and target setting, and evaluate performance against targets, budgets, plans and charitable objectives.
• Ensure the Trustee Board monitors and reviews the performance of all employees, rewards performance accordingly and identifies appropriate development opportunities. 
• Monitor the financial position of the charity and it's operations within its means and objects, making sure that there are clear lines of accountability for day-to-day financial management. 
• Monitor whether the service complies with its governing document and standards and if the needs of the beneficiaries and being met. 

Role Specific:

• Work closely with the chair and the board.
• Call, administer and minute the Trustee Board meetings.
• Set meeting dates and ensure all Trustees are aware of them.
• Circulate an agenda at least 1 week prior to the meeting.
• Take minutes at each Trustee/informal meeting.
• Edit minutes and distribute to Trustees
• File agendas and minutes in the appropriate file within the charity's office.
• Ensure all meetings are held and conducted according to the articles of Association. 
• Ensure all meetings are quorate 
• Ensure all necessary documentation is sent to Companies House and the Charity Commission within the deadlines set (e.g. registering new trustees and removing resigned Trustees) 
• Confirm what decisions have been made and monitor their implementation. 
• Provide trustees with additional information to facilitate decision-making. 

Skills

Things we're looking for:

• Demonstrable administrative experience or be willing to learn with training and support. 

• Willingness and ability to devote the necessary time and effort to meet the duties and responsibilities of the post. 

• Strategic vision. 

• Good, independent judgement. 

• Ability to think creatively. 

• Good communication and interpersonal skills. 

• Good written and organisational skills. 

• Ability to speak your mind with tact and diplomacy. 

• Ability to work effectively as a member of a team. 

• Commitment to, and willingness to work in accordance with, our charity’s principles, values and standards. 

• Understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship. 

Ideal candidates will show a willingness to take on additional responsibility and impact on workforce, subject to Board approval. 

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Location

This opportunity has no specific location.